Pick your plan.
If XportStack prevents one underpriced quote, missed certificate, or delayed shipment, it pays for itself for the year.
Launch
Best if you are new to exporting or getting ready for your first market.
Get export-ready. Build your readiness roadmap, price your first deals, and learn what each market needs.
$39/month
Included limits
- Up to 2 active export markets
- 1 team member
- Up to 5 distributor prospects
- Up to 10 products
- Up to 5 saved quotes
What you get
- Export Readiness roadmap
- Full landed-cost and margin suitei
- Certification and compliance roadmap
- Document starter pack and outreach templates
- AI coach that knows your numbers
Most popular
Growth
Best if you want your first 2 to 5 markets controlled without more spreadsheets.
Manage your core export operations. Track markets, distributors, shipments, and compliance in one place.
$149/month
Included limits
- Up to 5 active export markets
- Up to 3 team members
- Up to 8 distributor records
- Up to 15 active shipments
- Up to 8 importer brand portals
- Unlimited certifications & quotes
Core features
- Full landed-cost and margin suitei
- Quote approvals
- Market prioritisation
- Order fulfilment timeline
- Certification tracker and roadmap
- Market entry checklist
- Reorder alerts with health scoringi
- Distributor health scoringi
- Finance command centre (FX, cash flow, receivables)i
- AI assistants and document extraction
- Artwork library
Scale
Best if you manage 6 or more markets, multiple distributors, or a growing export team.
Everything in Growth, plus the tools to protect and grow your distributor position at scale, across every market.
$299/month
Included limits
- Unlimited export markets
- Unlimited team members
- Unlimited distributor records
- Unlimited active shipments
- Unlimited importer brand portals
- Unlimited certifications & quotes
Everything in Growth, plus
- Cross-market command centre to see every market in one viewi
- Export performance review for investors and stakeholdersi
- Export Independence Score with trend analysisi
- Production notifications on the artwork library
- Quarterly Business Review (QBR) Packi
- Distributor trade spend trackeri
What these mistakes actually cost
Losing a market and re-entering
Travel, re-sampling, months of lost orders
USD 15,000–30,000
A missed reorder that hands shelf space to a competitor
USD 8,000–15,000
An artwork error caught after the shipment lands
USD 3,000–8,000
XportStack starts at USD 39/month.
Compare plans
Same platform on every plan. Limits scale with your operation.
| Feature | Launch | Growth | Scale |
|---|---|---|---|
| Pricing & limits | |||
| Monthly price | USD 39 | USD 149 | USD 299 |
| Annual price (per month) | USD 33 | USD 124 | USD 249 |
| Active markets | 2 | 5 | Unlimited |
| Team members | 1 | 3 | Unlimited |
| Products | 10 | Unlimited | Unlimited |
| Saved quotes | 5 | Unlimited | Unlimited |
| Distributors | 5 prospects | 8 active | Unlimited |
| Active shipments | — | 15 | Unlimited |
| Importer brand portals | — | 8 | Unlimited |
| Get export-ready (all plans) | |||
| Export Readiness roadmap | ✓ | ✓ | ✓ |
| Full landed-cost & margin suite | ✓ | ✓ | ✓ |
| First-market prioritisation | ✓ | ✓ | ✓ |
| Certification & compliance roadmap | ✓ | ✓ | ✓ |
| Document starter pack & templates | ✓ | ✓ | ✓ |
| AI coach that knows your numbers | ✓ | ✓ | ✓ |
| Run your export operation | |||
| Samples, orders & invoices | — | ✓ | ✓ |
| Quote approvals & margin floors | — | ✓ | ✓ |
| Finance (FX, cash flow, receivables) | — | ✓ | ✓ |
| AI assistants & document extraction | — | ✓ | ✓ |
| Order fulfilment timeline | — | ✓ | ✓ |
| Certification tracker | — | ✓ | ✓ |
| Shipments & documents | — | ✓ | ✓ |
| Reorder alerts with health scoring | — | ✓ | ✓ |
| Distributor health scoring | — | ✓ | ✓ |
| Artwork library | — | ✓ | With production notifications |
| Scale only | |||
| Cross-market command centre | — | — | ✓ |
| Export performance review for investors & stakeholders | — | — | ✓ |
| Export Independence Score (with trend analysis) | — | — | ✓ |
| Distributor trend analysis | — | — | ✓ |
| Quarterly Business Review (QBR) Pack | — | — | ✓ |
| Distributor trade spend tracker | — | — | ✓ |
All plans include: no long-term contracts, cancel anytime, export your data anytime.
XportStack vs spreadsheets vs WhatsApp
What changes when you replace the default exporter stack with one system built for F&B export work. Honest comparison across the jobs your team does every week.
| The job | XportStack | Spreadsheets | |
|---|---|---|---|
| True margin calculation per shipment | Live, automatic on every quote | Manual, only when someone updates the formula | Not possible |
| Margin floor enforcement at quote time | Quote blocked below floor, override requires sign-off | Manual checking, often skipped | Not possible |
| Search across all distributor history | One search across every distributor | Search each file separately | Search inside one thread at a time |
| Certificate expiry alerts | Automatic at 90, 60, 30 days before expiry | Manual reminders, often missed | None |
| Pre-shipment document checklist | Built-in checklist per shipment, blocking issues flagged | Manual list, easy to skip a row | Ad-hoc messages, no checklist |
| Team access with role-based permissions | Founder, manager, executive roles built in | Anyone with file access can change anything | Tied to the founder's phone number |
| Knowledge transfer when team changes | Full history visible to every new hire | Files transfer, context does not | Most history stays on the previous person's phone |
| Cost at scale (5 markets, 10 distributors, 30 shipments a year) | USD 149 per month | USD 0 in licenses, USD 36k to 60k a year in operational losses | USD 0 in licenses, founder bottleneck caps growth |
Spreadsheets and WhatsApp work fine up to three or four markets. At five, the operational cost overtakes the license cost. The math is covered in the 12-month audit and the WhatsApp + Excel migration guide.
FAQ
Frequently asked questions
How does XportStack compare to spreadsheets and WhatsApp for export management?
Spreadsheets and WhatsApp work for the first three or four export markets. At five markets they start to break: WhatsApp search stops finding things across threads, Excel formulas break silently when rows are added, and the founder becomes the only person who knows what was said. XportStack replaces the spreadsheets and the searchable history with one system for distributor records, certificates, margins, and shipments. You can keep WhatsApp for fast distributor chat. The record of what was decided lives in XportStack.
Is XportStack the best F&B export software?
XportStack is the only export operating system built specifically for F&B exporters globally. It includes the F&B-specific workflows generic CRMs and project tools do not have: certification calendars across multiple halal, FDA, and organic authorities, margin floor enforcement on quotes, shipment-level cost tracking against quoted margin, and container loading optimisation for cartons. If you are an F&B exporter at three or more markets, it is built for the work you actually do.
What does an F&B export operating system include?
An F&B export operating system handles the recurring operational work of cross-border food and beverage trade: true margin calculation per shipment, quote builder with margin floor enforcement, distributor relationship records with health scoring, certificate calendars across multiple authorities, pre-shipment document checklists, shipment cost tracking, and reorder workflow. XportStack includes all of these. The free tools at tools.xportstack.com cover the one-off calculations (HS codes, duty rates, FTA eligibility, container loading).
Which plan is right for me?
Growth gives you the full export operating system: margin calculator, quote approvals, shipment tracking, certification management, distributor health scoring, and reorder alerts. It covers up to 5 markets, 8 distributors, and 15 active shipments. Scale removes all limits and adds trend analysis on the Export Independence Score, production notifications on artwork changes, auto-generated QBR packs, and trade spend tracking. If you are managing more than 5 markets or need deeper distributor intelligence, Scale is the right fit.
Can I switch plans later?
Yes. You can upgrade or downgrade at any time from your account settings. When you upgrade, the new features are available immediately. When you downgrade, you keep access until the end of your current billing cycle.
Can I cancel anytime?
No lock-in. No long-term contracts. Monthly plans cancel at the end of your billing cycle. Annual plans can be cancelled at any time and you retain access until the end of your billing year. You can export your data anytime from your account settings.
Do you offer discounts for annual billing?
Yes. Annual billing gives you 2 months free on both plans. Growth drops from USD 149/month to USD 124/month (billed at USD 1,490/year). Scale drops from USD 299/month to USD 249/month (billed at USD 2,990/year). You can switch between monthly and annual billing at any time from your account settings.
How many users can I add?
Growth includes 3 team members. Scale is unlimited. Every account gets the same 3-level permissions: Admin (full access), Manager (configurable approval limits), and Member (create and draft, requires approval to send).
Which countries can use XportStack?
XportStack works for F&B exporters in any country, exporting to any market. The platform supports multiple currencies, certification types from any country, and market-specific compliance requirements.
Is my data secure?
Your data is hosted on Supabase with row-level security, encrypted at rest and in transit. We do not share, sell, or provide your data to third parties. You can read our Privacy Policy and Data Processing Agreement for full details.
I'm not technical. Do I need a developer to use it?
No. XportStack is built for exporters, not IT teams. If you can use a spreadsheet, you can use XportStack. Everything runs in your browser with no installation.
What is the Export Independence Score?
It measures how much of your export business runs from the system, not from memory. The score covers relationship documentation, knowledge capture, pricing authority, decision frameworks, document completeness, and network contacts. Growth shows the current score. Scale adds trend analysis so you can see whether your operations are becoming more independent over time.
I have more questions.
Email yasmin@xportstack.com. I read every message personally and reply within 24 hours.
Most exporters lose 5 to 15% of their margin to costs they never calculated. The free calculator shows you exactly where.
Ready to run your export operation in one place?
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